{"id":2219,"date":"2023-08-01T19:01:08","date_gmt":"2023-08-01T08:01:08","guid":{"rendered":"http:\/\/www.menogue.com\/evan\/blog\/?p=2219"},"modified":"2023-08-01T19:01:08","modified_gmt":"2023-08-01T08:01:08","slug":"asa-digitisation-and-digital-preservation-pd","status":"publish","type":"post","link":"https:\/\/menogue.com\/evan\/blog\/index.php\/2023\/08\/01\/asa-digitisation-and-digital-preservation-pd\/","title":{"rendered":"ASA Digitisation and digital preservation PD"},"content":{"rendered":"<p>National Archives of Australia, WA branch, Fri 28 July 2023<\/p>\n<h2>Digitisation I: Decision space<\/h2>\n<h3><i>Presenter: Debra Paisley, WA Digitisation Centre<\/i><\/h3>\n<ul>\n<li>Developing a digitisation plan<\/li>\n<li>Should you digitise &#8211; digitisation evaluation tool prepped by Debra in Excel Digitisation Evaluation template.xlsx (based on USyd one)<\/li>\n<li>UWA on Recollect for their DAM &#8211; for the story of the journey to Recollect refer to WAUL DAM seminar notes OCT-2022<\/li>\n<li>Take down policy in place, for sensitive items &#8211; trigger warnings? i.e. stuff that hasn\u2019t aged well or might be politically incorrect, diversity\/race insensitive etc<\/li>\n<li>DCWA uses <a href=\"https:\/\/www.digitizationguidelines.gov\/guidelines\/\">FADGI (Federal Agencies Digital Guidelines Initiative) guidelines<\/a> + NAA reference to determine digitisation formats and processes<\/li>\n<li>Useful to digitise lower value\/risk items to test\/improve processes and increase confidence in systems in skillset<\/li>\n<\/ul>\n<h2>Digital Preservation I: Planning for digital preservation<\/h2>\n<h3><i>Presenter: James Doig, Assistant Director (NAA) <\/i><\/h3>\n<ul>\n<li>Digital preservation is not IT backup &#8212; does not include intellectual description and context for interpretation and analysis\/research etc<\/li>\n<li>Australian Fed government and agencies have General Records Authority 31 &#8211; if you have digitised a copy, then can destroy original, up to about 1980 at present<\/li>\n<li>200+ formats in NAA Preservica system, top file format is TIFF; missing a lot of \u201cOffice document\u2019 formats in top 20 i.e. missing records born digital &#8212; should be in Office formats?? Are these not being supplied as \u2018records\u2019 by departments?<\/li>\n<li>Good use of basic \u2018stats\u2019 on collection &#8212; i.e. not seeing the numbers they would expect for a digital workforce, when TIFF is the top format<\/li>\n<li>File format proliferation &#8212; why 200+ formats under custody &#8212; is this advisable? Or pragmatic reality?<\/li>\n<li>NAA uses <a href=\"https:\/\/www.tmd.tv\/products\/mediaflex-ums\/\">Mediaflex<\/a> system for film + AV storage \/ catalogue &#8211; Preservica system for born digital (NFSA and DAMSmart also use Mediaflex) <a href=\"http:\/\/rose-holley.blogspot.com\/2014\/08\/audiovisual-achievements-national.html\">Rose Holley&#8217;s Blog &#8211; views and news on digital libraries and archives: Audiovisual achievements &#8211; National Archives of Australia (rose-holley.blogspot.com)<\/a> <a href=\"https:\/\/www.tmd.tv\/wp-content\/uploads\/CASE-STUDY_NAA_A4.pdf\">https:\/\/www.tmd.tv\/wp-content\/uploads\/CASE-STUDY_NAA_A4.pdf<\/a><\/li>\n<li>OAIS (Open Archival Information System) model, 1 of 3 models talked about; also used by Piers at Gaia Resources &#8211; a conceptual tool for covering all the bases and maintaining control over the records<\/li>\n<li>Concept of digital knowledgebase about the collection e.g. formats, handling etc &#8212; what tool do we use to capture and maintain this? &#8212; preservation planning<\/li>\n<li>Increasingly need to ask if donated material has been encrypted &#8212; unencrypt before ingest<\/li>\n<li>NAA\/AARnet emulation as a service for archival software &#8211; see James\u2019 later presentation<\/li>\n<li>Biggest challenge at NAA &#8211; organising transfers from organisations\/departments<\/li>\n<\/ul>\n<h2>Digital Preservation II \u2013 Digital preservation toolkit<\/h2>\n<h3><i>Presenter: James Doig, Assistant Director (NAA) <\/i><\/h3>\n<ul>\n<li>DROID connects to <a href=\"https:\/\/www.nationalarchives.gov.uk\/PRONOM\/\">PRONOM<\/a> (format database) help with obsolesce identification?<\/li>\n<li>NAA uses SHA-256 and SHA-512 checksums (MD5 for Mediaflex) &#8212; as endorsed by Australian Defence Signals Directorate<\/li>\n<li>NAA migrating MS Office documents to Libre Office, but less happening because of momentum behind the format &#8212; i.e. a de facto standard for office documents, and likely to be accessible in future because of sheer numbers<\/li>\n<\/ul>\n<h2>Digitisation II: Trusting Digitisation<\/h2>\n<h3><i>Presenter: Joanna Sassoon <\/i><\/h3>\n<ul>\n<li>Digitisation is just another method of \u2018copying\u2019 of records<\/li>\n<li>Record keeping system needs to note relationship between source and copies, so the context is not lost, and the chain of evidence is not lost<\/li>\n<li>Suggest we can learn much from Police forensic staff who need to maintain evidence that can hold up in court<\/li>\n<li>Use of \u2018targets\u2019 i.e. physical labels included in the digitised image to explain source\/context &#8211; used in microfilm capture<\/li>\n<li>DIP &#8211; dissemination packages from OAIS model to assist context travelling with object when accessed by users?<\/li>\n<\/ul>\n<h2>Digital Preservation III: Case studies in methods, platforms and integration<\/h2>\n<h3><i>Presenters: Piers Higgs, Gaia Resources;<\/i> <i>Meg Travers, Gaia Resources; James Doig, Assistant Director (NAA) <\/i><\/h3>\n<ul>\n<li><a href=\"https:\/\/www.gaiaresources.com.au\/\">Gaia<\/a> with familiarity with AWS (and Archivematia, ArchivesSpace, ArchivesGateway (GAIA) and ArchivesSearch (GAIA); worked with QLD SRO and PROV<\/li>\n<li>PREMIS METS XML file to track what happened to file\/object throughout its lifecycle<\/li>\n<li>Bagger to create AIPs<\/li>\n<li>Storing the AIPs in the cloud and local<\/li>\n<li>Meg: email as records &#8211; <a href=\"https:\/\/www.epaddproject.org\/\">EPADD<\/a> app (use for eDiscovery?)<\/li>\n<li>James: demo of <a href=\"https:\/\/www.aarnet.edu.au\/game-on-australian-emulation-network-lief-project-launches\">AARNet\u2019s EaaSI<\/a> (emulation of as a service infrastructure) &#8211; Swinburne person\/professor prompted AARNet to develop further? Swinburne Creative Writing G21 project Macromedia Director replay????<\/li>\n<\/ul>\n<h2>Digitisation III: The WA Digitisation Centre<\/h2>\n<h3><i>Presenters: Debra Paisley, WA Digitisation Centre; Janet Luk, WA Digitisation Centre<\/i><\/h3>\n<ul>\n<li><i>\u00a0<\/i>On-charge rate for externals $190 ph, allied organisations $130 ph<\/li>\n<\/ul>\n<h2>Panel Q&amp;A<\/h2>\n<h3><i>Chair: Ros Malone, BCGS <\/i><\/h3>\n<ul>\n<li>Format proliferation &#8212; 200+ formats sustainable + advisable?<\/li>\n<li>Trusting cloud storage claims? If no on-prem storage or alternate copies?<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>National Archives of Australia, WA branch, Fri 28 July 2023 Digitisation I: Decision space Presenter: Debra Paisley, WA Digitisation Centre Developing a digitisation plan Should you digitise &#8211; digitisation evaluation tool prepped by Debra in Excel Digitisation Evaluation template.xlsx (based on USyd one) UWA on Recollect for their DAM &#8211; for the story of the [&hellip;]<\/p>\n","protected":false},"author":2,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[4],"tags":[],"class_list":["post-2219","post","type-post","status-publish","format-standard","hentry","category-conference-reports"],"_links":{"self":[{"href":"https:\/\/menogue.com\/evan\/blog\/index.php\/wp-json\/wp\/v2\/posts\/2219","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/menogue.com\/evan\/blog\/index.php\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/menogue.com\/evan\/blog\/index.php\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/menogue.com\/evan\/blog\/index.php\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/menogue.com\/evan\/blog\/index.php\/wp-json\/wp\/v2\/comments?post=2219"}],"version-history":[{"count":0,"href":"https:\/\/menogue.com\/evan\/blog\/index.php\/wp-json\/wp\/v2\/posts\/2219\/revisions"}],"wp:attachment":[{"href":"https:\/\/menogue.com\/evan\/blog\/index.php\/wp-json\/wp\/v2\/media?parent=2219"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/menogue.com\/evan\/blog\/index.php\/wp-json\/wp\/v2\/categories?post=2219"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/menogue.com\/evan\/blog\/index.php\/wp-json\/wp\/v2\/tags?post=2219"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}